Students & admissions
Every learner's record, parents and history in one place.
- Admit learners with photo, LIN, house, residence and previous school
- Parents and guardians with phone numbers, fee payer and portal login
- Import a whole class from Excel, with every mistake shown before anything is saved
- Transfers, withdrawals and graduates kept in history
Classes, subjects & curriculum
Set up the school once; Kilasi follows the Ugandan curriculum.
- Nursery, primary, O-Level (CBC) and A-Level sections, classes and streams
- A-Level combinations with GP and subsidiaries; S.3–S.4 electives approved by the DOS
- Up to four teachers per subject and class teachers per stream
- NCDC topics per subject and class for activities of integration (AOI)
Marks & assessments
Teachers enter marks; the DOS approves; nothing slips through.
- Exams, tests and AOI per class, entered by each subject teacher
- Scores above the maximum are refused before saving, with nothing typed lost
- Submit to the DOS, approve or return with a reason
- Score sheets and mark lists in PDF and Excel
Report cards
PLE, UCE (CBC) and UACE grading built in.
- Primary aggregates and divisions, CBC 0–3 scale and descriptors, A-Level points
- Class and stream positions, grade summaries and the school's own templates
- Class teacher and head teacher comments with a comment bank
- QR code on every card so anyone can check it is genuine; PDF for parents
Fees & payments
Invoices, payments and balances that always add up.
- Fee structures per class and day or boarding; bursaries and discounts
- Invoices for the whole school in one click, each term
- Cash, MTN MoMo, Airtel Money and bank payments with the transaction ID
- Receipts on WhatsApp, balances by class, and who owes most
Attendance
Registers in seconds, even without internet.
- Daily register per stream: present, absent, late, sick, excused
- Taken on the phone offline and sent when back online
- Attendance on report cards and for parents
- Printable attendance sheets for every class
SMS, WhatsApp & notices
Reach every parent the way they read messages.
- SMS through Africa's Talking, WhatsApp, email and the notice board
- Personal messages: each parent sees their child's name and balance
- Fees reminders to parents who owe, by class or the whole school
- Free notifications to parents and staff who use the Kilasi app
Staff, roles & security
Everyone sees exactly what their job needs.
- Head teacher, DOS, bursar, teacher, secretary and parent roles
- Staff records, logins and permissions per school
- Every important change recorded in the audit trail
- Signed-in phones listed, and a lost phone signed out remotely
Terms & promotions
Close the year and start the next without retyping.
- Academic years, terms and the school calendar
- Promote, repeat or complete whole classes at once, with undo
- A-Level combinations and electives carried into the new year
- Copy subjects and teachers to the new year in one step
Lists & exports
Every list a school prints, branded with your badge.
- Class lists, attendance sheets and score sheets
- Merit lists in order of performance or A to Z
- PDF and Excel with the school name, logo and colours
- Learner and fees reports for the bursar and board
School website
A fast, Google-ready website your staff update themselves.
- Home, about, academics, admissions, news, events, gallery and downloads
- Online applications and visit requests straight to an inbox
- Works like an app on phones, with a bottom menu
- Your own domain, or kilasi.com/your-school
Parent portal & app
Parents see what matters without visiting the school.
- Report cards as PDF, fees balance, invoices and payments
- Attendance and days missed this term
- How to pay fees, and the school notice board
- Teachers, bursars and leaders use the same app for their work
