How Kilasi protects your school's data
Children's records, report cards and fees are some of the most important information a school holds. Here is how we look after them.
Each school kept apart
Every record belongs to one school, and Kilasi checks this on every request. Users of one school can never see another school's learners, marks or fees.
Roles and permissions
Head teacher, DOS, bursar, teacher, secretary and parent each have their own permissions. A teacher sees their classes; a parent sees only their own children.
Audit trail
Important changes, such as payments, marks approvals and promotions, are recorded with who made them and when.
Encrypted connections
Kilasi is served only over https, and browsers are told never to connect without encryption.
Protected sign-in
Passwords are stored scrambled (hashed), never as plain text. Repeated wrong attempts are slowed down to stop guessing.
Lost phones
Each phone signed in to the app has its own key. You can see every signed-in phone and sign one out remotely.
Genuine report cards
A QR code on every report card lets a parent or another school confirm it was issued by your school.
Leavers lose access
Deactivate a staff member and their access ends at once, on the web and in the app.
Private by default
The Kilasi system is kept out of search engines. Only your public school website is meant to be found on Google.
Your data belongs to your school
Your school owns the information it puts into Kilasi. We use it only to provide the service to you, we do not sell it, and you can export your lists to Excel at any time. Read our privacy policy for the details.
What we ask of schools
- Give each person their own login, and never share passwords.
- Give staff only the role they need, and deactivate leavers on the day they leave.
- Use a phone lock on phones that use the Kilasi app.
Reporting a security problem
If you believe you have found a security weakness in Kilasi, please tell us through our contact page or at [email protected]. Please do not test it on another school's data.
Questions about security?
We are happy to explain how Kilasi protects your school, in a demo or a call.